2016-17 ASUO Budget Process
The deadline to submit a 2016-17 Incidental Fund budget request has passed.
All Budget Hearings will be posted on the Master Hearings Schedule.
Submitting a budget proposal does not automatically qualify your organization for a budget hearing. To discuss whether your organization qualifies for a hearing, please reach out to your Committee Tag or to the Committee which has financial authority over your budget.
Preparing and Proposing your 2017-18 Budget
Student Organizations, Departments, and Contract Service Providers will be provided with their budget documents and relevant resources electronically. An electronic link to the appropriate budget document(s) will be distributed by email to each unit’s primary contact person. This communication will originate from a member of the committee with budgetary authority over the unit.
Benchmark Forms will be distributed to Departments and Contract Service Providers between September 26 and October 10. (Student Organizations are not required to submit a benchmark.)
Budget Packets will be distributed to all units between October 17 and October 24.
Reference Documents, such as the Current Service Level memo, will be posted to the ASUO website by October 17. These documents will include cost projections for various goods/services, which may be helpful when developing your budget.
One-on-one consultation and support is available:
Student Organizations, Departments, and Contract Service Providers may consult in-person with the Finance Committee Members who authorize their respective budget. This meeting can occur on a drop-in basis during the relevant committee’s posted office hours, or on a pre-scheduled basis if arranged by email. Office hours are held in the ASUO Suite and are available online.
ASUO Finance will provide in-person consultation to Student Organizations and Finance Committee Members on a drop-in or pre-scheduled basis during the period October 24 to November 11. Email firstname.lastname@example.org or call 541-346-0626 to pre-schedule. Drop-in times during that period are: TR 2-3:30 p.m. | W 10 a.m. - 12 p.m. | W 1:30-3 p.m.
Any ASUO Student Organization, Department or Contracted Service who has not received their budget proposal packet by October 24 should contact ASUO Finance at email@example.com or by phone at (541) 346-0626.
Important Budgeting Data
Beginning on July 1, 2017, Oregon's minimum wage will increase from $9.75 to $10.25.
PFC Budget Proposal Process
The Programs Finance Committee works with ASUO-recognized student organizations on their budgets. This year, all budget requests will be processed electronically.
Each currently recognized student organization has been sent their student organization-specific budget packets via email. All proposals must follow the same format as outlined in these documents, for consistency of review. You will notice that the excel spreadsheet has been pre-set to calculate your organization's total budget for you. Do not unlock or edit the formula based cells.
PFC requires that every ASUO-recognized student organization which is requesting funds for the 2017-18 fiscal year meet with a member of the PFC prior to submitting your organization's budget. Please consult the Tag Assignments Document for information which PFC member to contact.
ASUO Finance is offering drop-in consultation for student organizations in need of 1 on 1 support, from October 24 to November 11, on the following schedule:
- Tuesdays & Thursdays: 2:00PM - 3:30PM
- Wednesdays: 10:00AM - 12:00PM & 1:30PM - 3:00PM
If you have any questions about the PFC Process, or have not received your student organization's budget proposal materials, please contact the PFC by email at firstname.lastname@example.org
DFC Budget Proposal Process
The Departments Finance Committee will be accepting all budget documents electronically this year. Please review the DFC Budget Process Instructions below and submit all documents using the DFC Budget Proposal Form.
Note: The Budget Process Instructions reference a required form called "ASUO Student Leadership and Hourly Wage Position Descriptions." This document, designed to provide information to DFC about each I-fee funded position, was not produced this year. As a replacement, ASUO asks that Department-based programs instead upload their own position description documents for each I-fee funded position/role.
ACFC Budget Proposal Process
The Athletics & Contracts Finance Committee will be accepting all budget documents electronically this year. Contract Proposal forms are available here and can be submitted on the submission form below. Please make note of all deadlines from the Budget Timeline.