UO CHILDCARE SUBSIDY POLICIES

PROGRAM ELIGIBILITY

  1. Only University of Oregon students who are currently enrolled and who have been assessed Incidental Term Fees are eligible for this program. This is true regardless of whether the student is enrolled full or part-time.
  2. To be considered for child care reimbursements, applicants must complete a Childcare Subsidy application in its entirety each year. Completed applications shall be submitted to the ASUO Childcare Subsidy Program, either electronically or in person, in order for the applicant to be considered.
  3. Applications will be reviewed on a first-come, first-served basis, beginning in the month of May. Once the program has reached its capacity, applicants will be placed on a waiting list. If space becomes available, then the applicants on the top of the wait list will be considered first, and notified if approved.
  4. Eligibility for the ASUO Childcare Subsidy program is tied to the income guidelines published on the Oregon Department of Education website for “Reduced Price Meals.” This document is available by request and a link is available on the ASUO Childcare Subsidy website.
  5. Only single-parent households or two-parent households where both parents are either in school or working are eligible for subsidy. Exceptions will be considered by the ASUO Childcare Subsidy Program, and may be filed using the Request for Exception form available on the ASUO Childcare Subsidy website, or by request.

RENEWAL and MAINTAINING PROGRAM STATUS

  1. Any student parent who has discontinued or forfeit their Program eligibility may reapply and will be considered as a new applicant.
  2. Every three months, approved student parents must provide documentation of their partner’s school or work status. Eligible documentation includes a partner’s current class schedule or a current paystub. ASUO Childcare Subsidy will verify that documentation has been received quarterly, during the months of July, September, January, and April. Any approved student parent failing to submit required documents will forfeit their Program eligibility.
  3. A Change Form is required for each of the below circumstances, and must be received within 30 days of the change. Failure to file is cause for forfeiture of eligibility.
    • The addition of a child. Approved student parents must also provide a copy of the child’s birth certificate and social security card.
    • Changes in income, student status, address, phone number, e-mail, or other demographic information.
    • Changes in family status such as marital status or custody.

REIMBURSEMENTS

  1. In order to be reimbursed, approved student parents must submit a completed electronic reimbursement form with proof of payment (typically this is an invoice or a receipt) for that month’s child care costs.
  2. Requests for reimbursement must be received within 60 days after child care services are rendered. Reimbursement requests received after that time will not be considered.
  3. Multiple reimbursements in the same month are allowable from approved student parents, provided they are submitted together. Any approved student parent paying bi-monthly for care and/or to more than one provider in the same month, must submit all requests for that month on a single reimbursement request, until their monthly maximum is reached.
  4. Reimbursements will only be disbursed for the month that child care was received. If child care is paid for in advance, reimbursement requests will only be considered during the month childcare was received. ASUO Childcare Subsidy will not consider reimbursement request in advance of care being received.
  5. Child care providers registered with the state of Oregon shall qualify as reimbursement-eligible providers. If an approved student parent wishes to seek reimbursement from a provider who is not state certified or registered, a background check will be required. The student parent is responsible for working with the care provider in order to obtain this background check and provide documentation to the ASUO Childcare Subsidy Program. Instructions on obtaining a background check are available on the ASUO Childcare Subsidy website, or by request.
  6. Reimbursement caps correspond to the age of the child receiving care. In calculating monthly maximums, ASUO Childcare Subsidy uses the following monthly maximums:

Age

Maximum Monthly Total for Reimbursement

0-24 months

$ 850

25 months–3 years

$ 800

4-6 years

$ 750

7-12 years

$ 450

 
  1. Instruction within a specific subject area or thematic focus (e.g. soccer instruction, music lessons, overnight camp) is not eligible for reimbursement.
  2. Costs associated with a private education at the first grade level and higher are not eligible for reimbursement, provided a public school alternative is available.
  3. While the ASUO Childcare Subsidy Program makes every effort to ensure that student parents, once approved, receive reimbursement for the duration of the academic year, funding is not guaranteed.

 

Child Care Subsidy

EMU SUITE 004

Hours

Monday:

12 pm - 5 pm

Tuesday:

10 am - 1:00 pm

Wednesday:

12 pm - 5 pm

Thursday:

10 am - 1:00 pm

Friday:

12 pm - 5:00 pm

T - (541) 346-0632

F - (541) 346-0620

E - subsidy@uoregon.edu

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